Payroll in the US, without the spreadsheet.
In the US, the rules for federal tax, FICA and the income tax of 23 states are kept as dated, double-checked records, so each payslip is right, and stays right.
What Payloom does in the US
- Works out
- Federal
- FICA
- 23 states
- Local taxes
- Payslips
- In English, and each employee reads theirs online
- Pays people with
- A Nacha (ACH) file for your bank
- Official forms
- W-2 wage file (EFW2)
- 1099-NEC for contractors
- California DE 9C and DE 34
- New York NYS-45 and NYS-1
- Your accounts
- A journal entry for every run, ready for your ledger
- Also included
- Leave, expense claims and contractors, in the same place as payroll
Core, for 15 people in the US
USD 97.50 a month
USD 30.00 base plus USD 4.50 for each person. Free for up to 5 people.
See pricingA real United States payslip
USD 4,677.25
Take-home on USD 6,000.00 a month in New York: contributions 459.00, tax 863.75. The employer pays 459.00 on top. Figures from the engine itself, not marketing copy.
Open the United States calculatorWhat payroll in the US is really costing you
The subscription is the smallest part of what payroll costs. The rest is hours, risk, and records nobody can find.
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State tax for each state.
Federal tax, FICA and the income tax of 23 states are worked out on each state's own tables, and the Nacha file your bank sends comes out of the same run.
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Hours every month.
Someone rebuilds the month by hand, checks it against last month and fixes what changed. On Payloom one calculation produces the payslips, the payment file and the accounts entry.
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Three places holding the truth.
A spreadsheet, a bureau and a vendor each keep part of the record. Payloom keeps every run and every payslip in one place, and you can export it at any time.
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Questions nobody can answer later.
Why was March's tax that figure? Payloom can re-run any past month, years later, and get the same numbers, because every payslip records the rate version that priced it.
Recent rate changes in the US
- Utah's withholding rate falls to 4.45% from 1 June 2026 From 1 June 2026
And what you get back
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Your team checks the month instead of rebuilding it.
The hours that went into payroll go back into the work that grows the business.
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Bureaus and accountants take on more clients.
One console across every client, payslips and a portal under your own brand, priced per client.
Add a person once. The engine does the month.
You keep your people up to date. Each month, Payloom works out pay on the rates in force and produces everything the month needs from that one calculation.
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Add Ama once
Name, salary, bank account. The rates for the US are already loaded.
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Open August
One run per month, so a month can never be paid twice.
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Work it out
On the rates that applied in August, then compared with July before anyone approves it.
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Take the files
The Nacha file, the payslips, the W-2 file and an accounts entry.
Move without betting a payday on it
Years of history and a payday that cannot slip are why teams stay where they are. So the move is built to be safe, and we do the heavy part.
We move your data for you, free.
Send us the export from your current system, or the spreadsheet you run payroll in. We load your people, their pay, their bank details and their tax numbers, then go through them with you before your first run.
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Run one month side by side.
Run a month you have already paid on Payloom and compare the two registers line by line. Your current provider still pays everyone that month.
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Or bring your people over yourself.
The import template knows each country's columns, checks every row before anything is saved, and tells you which cell to fix.
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Move one country at a time.
Start with one country and keep the rest where they are until you are ready.
Built to be trusted with payday
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Rates checked first.
Every rate set is checked against the authority's own publications and countersigned by a second person before it can price a real payroll.
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A second pair of eyes.
By default, the person who calculates a run cannot approve it. An owner can let one person do both, and that choice is recorded too.
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Pay data encrypted.
Bank accounts and each person's pay are stored encrypted, so a copy or backup of the database cannot be read on its own.
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Every change recorded.
Who opened a run, which rates it used, who approved it and what came out, kept and impossible to edit afterwards.
Payroll in the US: questions
Does Payloom work out federal tax, FICA and the income tax of 23 states in the US?
Yes. In the US, the rules for federal tax, FICA and the income tax of 23 states are kept as dated records, checked against the authority's own publications and countersigned before they price a run. When a rule changes, the new version starts on its own date, and months already paid keep the rules they were paid on.
Which official forms does Payloom produce for the US?
W-2 wage file (EFW2), 1099-NEC for contractors, California DE 9C and DE 34 and New York NYS-45 and NYS-1, from the same calculation as the payslips. Payloom produces them ready to submit; you or your agent submit them and pay what is due.
How are people paid in the US?
A Nacha (ACH) file for your bank, written from the same run as the payslips, for your bank to process.
What does Payloom cost in the US?
Free for up to 5 people in one country, for good. On Core, a team of 15 in the US pays USD 97.50 a month: USD 30.00 base plus USD 4.50 for each person. Prices exclude VAT or sales tax where it applies.
Will you move our data from our current system?
Yes, free. Send us the export from your current payroll system, or the spreadsheet you use, and we load your people, their pay, their bank details and their tax numbers, then go through them with you before your first run. If you would rather do it yourself, the import template checks every row before anything is saved.